How to Use One ClickUp Form Across Multiple Lists

ClickUp doesn’t natively let one form submit to multiple lists. This guide shows a simple workaround: a single form that automatically routes each submission to the right list based on who filled it out.

How the Workaround Works

Each client gets their own link to the same form. A parameter in the URL tells ClickUp who the requester is, and automations move each submission to that client’s list.

Step 1: Create a Request Tracker List

Create a hidden Request Tracker list with a dropdown custom field for the requester’s name. This list temporarily holds every form submission.

Step 2: Set Up the Form

In the form settings, add the requester field as a hidden field. Map the other fields, like request title and details, to the task properties you need. The requester value will be filled in by the form link itself.

Step 3: Add Routing Automations

In the Request Tracker list, create one automation per client. When a task is created with that client as the requester, move it to the client’s list and clear the requester value.

Step 4: Build a Unique Link for Each Client

Use a tool like Make.com to find the ID for each requester dropdown option. Add that ID to the form URL as a parameter to create a unique, pre-filled form link for each client.

Watch the Video Tutorial

Conclusion

With a hidden field, URL parameters and a few automations, one ClickUp form can feed many lists. Clients get one simple form, and every request lands in the right place.

Need Help Setting This Up?

Bijli is a ClickUp Verified Consultant. We design and build ClickUp workspaces around how your team actually works, then train your team to use them. Book a free consultation and we’ll map out the right setup for your team.